Ma wai ra te marae e taurima? Ma te pono, te tika me te aroha.
The following Working Groups have been formed as an interim solution to support the work of the interim Marae Committee and to help bring more whanau into the planning and delivering how we look after our Pa and each other.
Fundraising Working Group
ROLE DESCRIPTION (DRAFT)
As a member of the fundraising working group for our pa, you will play a vital role in securing financial support to sustain and enhance our buildings and grounds as well as cultural initiatives and events to support whānau reconnecting to each other and the pa, whenua and hapū/iwi.
Here’s what you can expect:
1. Strategy Development: Collaborate with fellow working group members to develop fundraising strategies aligned with the pa’s goals and priorities. This includes identifying potential donors, preparing proposals and plans, setting fundraising targets, and implementing effective tactics to achieve them.
2. Grant Writing: Research and pursue grant opportunities from government agencies, philanthropic foundations, and other funding sources (including all of us as whānau donors!) to secure financial support for ongoing operations and maintenance as well as specific projects and initiatives. Some of the group will write compelling grant proposals, others will research the costs of items needed and develop budgets, and prepare reports that effectively communicate the pa’s impact, funding needs and projects completed.
3. Financial Oversight: Work closely with the pa’s finance team to track fundraising revenue, expenses, and donor contributions. Provide regular updates to the working group on fundraising progress, budgetary considerations, and opportunities for improvement to ensure transparency and accountability.
By joining our fundraising working group, you’ll have the opportunity to make a meaningful impact on the future sustainability and success of our pa, ensuring that our cultural traditions and whānau-led initiatives continue to thrive for generations to come.
Buildings & Maintenance Working Group
ROLE DESCRIPTION (DRAFT)
Joining the Buildings & Maintenance Working Group for our pa is an opportunity to contribute to the improvement and maintenance of essential facilities that support the well-being of our pa and whanau.
Here’s what you can expect as a working group member:
1. Needs Assessment: Collaborate with other working group members to conduct a comprehensive assessment of the buildings, starting with the ablution block facilities. Evaluate factors such as functionality, safety, accessibility, natural hazard risks and climate adaptation/mitigation, compliance with health and sanitation standards to identify areas for improvement and determine the scope of the replacement project.
2. Project Planning: Participate in the planning and development of the ablution block replacement project. This includes defining project goals, identifying potential solutions and likely costs and timeframes, setting budgets and project management responsibilities, and identifying any other resources needed to successfully complete the project within the specified parameters.
3. Engagement: Engage with pa members, and relevant authorities to gather input, address concerns, and build support for the replacement project. Foster open communication and collaboration to ensure that the project reflects the needs and priorities of the community.
4. Site Selection and Design: Work with technical experts in the whānau and other professionals to select an appropriate site and scope for the new ablution facilities and develop plans that meet the marae’s requirements and align with cultural considerations and climate adaptation and mitigation considerations. Consider factors such as sustainability, durability, aesthetics, capital cost, operating/replacement costs and integration with existing infrastructure. Work with the finance and fundraising working groups to secure necessary resources.
5. Construction Oversight: Monitor the progress of the construction phase, ensuring that work is carried out according to specifications, schedules, and quality standards. Address any issues or challenges that arise during the construction process, and liaise with contractors, subcontractors, and project managers to resolve them in a timely manner.
6. Community Engagement: Keep pa members informed and engaged throughout the replacement project, providing regular updates on progress, milestones, and opportunities for involvement. Solicit feedback, address concerns, and celebrate achievements to maintain a sense of ownership and pride in the project within the community.
Tieki Whenua Working Group
ROLE DESCRIPTION (DRAFT)
Joining the Tieki Whenua Working Group is an opportunity to make a tangible difference in preserving and regenerating the land and natural environment of our pa/land block ki rō huringa āhuarangi (climate change). As a member of this Working Group, you will play a vital role in coordinating and implementing projects aimed at restoring the whenua to its natural state, promoting regeneration, sustainability, and preserving cultural and biological heritage for future generations.
Responsibilities as a member of the Tieki Whenua Working Group may include:
1. Planning and Implementing Restoration Projects: You will collaborate with other working group members to identify areas of the whenua in need of restoration, develop climate mitigation and adaptation/resilience and restoration plans. The group will oversee the implementation of projects such as native plantings, wetland restoration, erosion and flooding control, and habitat enhancement. It will also consider land use capabilities and options for grazing animals, pest control, food production and commercial opportunities.
2. Community Engagement: You will engage with shareholders, the marae committee, local residents, investors, government officials and others stakeholders to raise awareness about the importance of whenua restoration and encourage participation in restoration and development efforts. This may involve organising educational workshops, community planting days, and other events to get urgent mahi done while fostering a sense of stewardship and connection to the whenua.
3. Research and Monitoring: You will conduct research and planning to inform restoration efforts, including identifying native plant species, assessing ecological conditions, and monitoring the effectiveness of restoration activities over time. This data will help guide decision-making and ensure that restoration and commercial efforts are both sustainable and successful in the long term. Engage advice and support from local and external experts, scientists, engineers, ringa raupa and investors.
4. Collaboration and Partnerships: You will work collaboratively with other organisations, government agencies, hapū/iwi groups, and local communities to leverage resources, expertise, and support for whenua restoration and sustainable commercial initiatives. Building strong partnerships will enhance the impact and reach of restoration efforts and facilitate the exchange of knowledge and best practices.
5. Advocacy and Policy Development: You will advocate for policies and practices that support whenua restoration, conservation, and sustainable land management at the local, regional, and national levels. By engaging in advocacy efforts, you can help shape policies that protect and preserve the whenua for future generations while utilising the natural resources for the benefit of shareholders and haukaenga.
Joining the Whenua Restoration Working Group is an opportunity to contribute your skills, passion, and commitment to the collective effort of caring for and restoring the whenua for the benefit of all. Together, we can create a thriving, resilient, and sustainable environment that honours our cultural heritage and fosters connection to the land as well as creating sustainable livelihoods.
Communications & Manaaki Team
ROLE DESCRIPTION (DRAFT)
As a member of the communications team for our pa, you will play a vital role in ensuring effective communication between whānau connected to Te Pa o Penu. Your responsibilities involve establishing connections to as many uri of the pa founding whānau as possible, and managing various communication channels especially as email and social media to disseminate important information, updates, and events to all whānau members in the most timely, efficient and effective ways possible.
1 Communication Strategy
Develop and implement a comprehensive communication strategy that aligns with the marae’s goals and values. This may involve determining the most effective communication channels, and evaluating the success of communication efforts through metrics and feedback.
- Establish goals and measures for engaging whānau.
- Establish processes to get accurate and timely information from other Ohu and Marae committee members: What is an “authorised” communication channel?
- Establish reporting processes back to Marae committee and Ohu
- Establish responsibilities within the Communications and Manaaki Ohu
- Chairperson – attends Marae Committee meetings
- Secretary
- Social Media
- Database
- Website
- Other
- Establish regular meetings, agendas
- Determine how we save information and how we distribute it. Who has access etc.
- Maintain a calendar of events.
2 Manaaki Whānau – Kōrero Tuku Iho & Whakapapa
Preserving whakapapa and knowledge that assists whānau in knowing their cultural identity and connection to the history and whānau of Penu. EG. Rongo-i-te-kai app, pepeha, waiata, history. Developing and sharing that information with whānau to help them reconnect and reestablish relationships.
- Kawai, by Monty Soutar
- Rongo-i-tekai app by Barry Soutar (?)
- Whakapapa and history gathered by Monty and others (ie. 1980s reunion records on Facebook and new carving unveiling booklet).
3 Tautokohia ngā Ohu katoa | Supporting the Work of Other Groups
Fostering a sense of community and inclusivity, you help strengthen the bonds among marae members and promote participation in pa activities and events. Helping to share to the whānau the work of the Marae Committee and Ohu the events, activities, requests for engagement and feedback and ensuring clear and consistent means of communication ensure as many whānau can participate as possible.
- Attending and contributing to events, working bees, wānanga at the Pā.
- Feedback and wānanga to co-design proposals and solutions for the Pā.
- Actively soliciting feedback, facilitating discussions, and addressing any concerns or questions that arise (social media and email maintenance)
- Coordinating with team members to gather relevant information and ensuring that communications are clear, concise, timely and engaging.
4 Whānau Engagement
- Building and maintaining a database of email addresses for whānau members;
- Share news, progress and updates, crafting and sending out regular newsletters, announcements, and updates via email to all marae members and Facebook posts to relevant groups/pages;
For more information:
- Subscribe for more updates here: https://namaono.nz/contact/
- Follow Penu on Facebook and invite your whānau to: https://www.facebook.com/penumarae
2023-24 Whānau Survey Report
Nama Ono 